New Hire Reporting – The Why and How

WHY? It’s the LAW!

Child Support Enforcement

Since 1996, a federal law was enacted requiring employers in all 50 states to report newly hired and re-hired employees to their state directory. In Kentucky, the information is reported to the Kentucky Cabinet for Health and Family Services (CHFS). The Kentucky Child Support office matches new hire information against open child support cases to locate noncustodial parents, establish medical, paternity and child support orders and enforce existing orders. The information is shared with the National Directory of New Hires and is used by child support agencies nationwide.

New hire reporting assures that the children and families get the financial and medical support they are legally entitled to by quickly locating parents and speeding up the support withholding and payment process.

Any employee who is a resident of Kentucky or works in the state and is paid wages must be reported as a new hire within 20 days of hire date.  Individuals receiving Form 1099-NEC can be and are encouraged to be reported as well. Penalties may be assessed for failure to report timely. No employee is exempt from new hire reporting.

HOW? Fast & Easy!

Visit the Kentucky New Hire Employer Service website at www.ky-newhire.com. Create a user account and you can easily manually enter the employee data or upload an electronic file generated by your payroll software.

Or, better yet,

How can we help you?

The Elevate payroll department at Baldwin CPAs is always ready to assist with this reporting requirement and all your payroll processing needs. We do the work so you don’t have to! Contact our team today to get started. 

This article was written by Frances Johnson. Frances is a Senior Payroll Specialist with Baldwin CPAs. For more information on the support Baldwin CPAs can provide you, contact frances.johnson@baldwincpas.com.